How to edit a deal, pre-invoice or VAT invoice?

To issue a pre-invoice and VAT invoice, we use the data saved in your Employer's profile and the information provided by Freelancer in the "Issue an invoice without a company" form.

In this article you will learn:

1. How to edit a deal or pre-invoice?
2. How to edit or change VAT invoice?
3. What to do if there is no VAT ID number on the invoice?
4. How to edit the payment deadline?

1. How to edit a deal, pre-invoice or VAT invoice?

If you have noticed a mistake in your deal or you need to change the details, please contact us.

Before paying for the pre-invoice, we can change the following details:

• company's name and address
• name and title of the deal
• job category
• price
• work completion deadline
• pre-invoice's payment deadline
• copyrights settings
• description of the job

If the pre-invoice has been paid and the VAT invoice issued, changes can be made only by means of a corrective note in the title of the service, name of the invoice recipient or the sale date. If the price has to be changed, a corrective invoice must be issued.

If you want to change the value of a deal or the delivery deadline for the finished work, contact the Freelancer first and confirm the changes. Then message us at info@useme.com

2. How to edit or change VAT invoice?

A VAT invoice is an accounting document and for this reason, its modification must be confirmed by both parties in a transaction.

We cannot make corrections to an already generated VAT invoice either directly in the system or on the issued document. An invoice can be changed only on the basis of a corrective invoice or note.

What data can be changed on a VAT invoice?

To change

• the company's name or its tax ID/VAT ID number
• the company's address
• the name of the accomplished service
• date of invoice

The Employer should send a completed corrective note to info@useme.com. In response to it, we will send back a stamped and signed corrective note which, when attached to a VAT invoice, is equivalent to a corrective invoice.

The date of the invoice can be changed by us only until the 5th day of the next month. Due to the electronic system for booking payments, there is no possibility of changing the date of payment/its booking.

To change

• the price/value on an invoice

The Employer should inform us of a mistake at info@useme.com. In response to it, we will send a corrective invoice. If a transaction requires refunding the whole or part of the money paid, it will happen after you send a written confirmation of the corrective invoice's receipt (via e-mail).

If you have not received a VAT invoice yet, but you have paid for the pre-invoice containing mistakes, contact us at info@useme.com. Before payment is booked in the system, we can make all necessary corrections on an invoice without having to issue additional corrective documents.

3. What to do if there is no VAT ID number on the invoice? 

Perhaps when the Freelancer was signing the freelance contract he or she chose natural person instead of a company as the Employer’s status.

How to enter the missing tax identification number?

• if you are the Employer and you have not paid for the received pro forma
  Contact the website administration at info@useme.com and ask for a change of the profile of a natural person to a Polish company / foreign company.
  
  
• if you are the Employer and you have received a VAT invoice with no VAT number
  Depending on the nature of the mistake, we will ask you to send a corrective note or issue a corrective invoice. Report this situation to us at info@useme.com
  
  
• if you are a Freelancer and have already completed the form "Issue an invoice without a company"
  Contact us at info@useme.com and provide the relevant details for the contract
  
  
• if you are a Freelancer, you have not sent the completed form "Issue an invoice without a company"
  Go back to step 1 and enter the company in the "Legal status" field

4. How to edit the payment deadline?

If the pre-invoice is paid within 30 days from the given date, the deal will be concluded automatically. If more than 30 days have passed, message us at info@useme.com and provide a feasible payment deadline.